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Administrative Assistant

Company: Thomas J Henry Law, PLLC
Location: Corpus Christi
Posted on: November 22, 2021

Job Description:

Job Summary
The Administrative Assistant will perform a variety of administrative and clerical tasks to include providing support to our managers and employees, assisting in daily office needs and managing the department's general administrative activities. The Admin Assistant should ensure the efficient and smooth day-to-day operation of the department.
Job Responsibilities


  • Maintain executive calendar to coordinate work flow and meetings
    • Maintain confidentiality in all aspects of client, staff, and firm information
      • Organize and schedule appointments
      • Assist in the preparation of regularly scheduled reports
      • Update and maintain department procedures
      • Book travel arrangements
      • Provide general support to employees in the department
      • Liaise with managers and staff to handle requests and queries.
        • Open, sort and distribute incoming correspondence, including mail and faxes
        • Interact with clients, staff and visitors in a professional and friendly manner
        • Perform general clerical duties to include, but not limited to, copying, faxing, mailing, and filing
        • Create and modify documents such as reports, memos, and letters using word processing, spreadsheet, database and other presentation software such as MS Office and/or other programs
        • Provide support for assigned project-based work
        • Assist in coordinating department special events
        • Other duties as assigned
          Competencies

          • Superb organizational and time management skills to include meticulous attention to detail
          • Ability to handle highly confidential information with professionalism and integrity
          • Must be able to work under pressure and adhere to deadlines
          • Outstanding attendance and punctuality
          • Teamwork capacity to include ability to establish and maintain healthy working relationships with people in the department and the organization in general
          • Maintain safe and clean working environment by complying with policy and procedures
          • Excellent written and verbal communication skills; researching/problem-solving skills
          • Excellent client service skills and the ability to promote and maintain a strong commitment to the mission and values of the organization
          • Ability to use logic and reasoning to understand, analyze, and evaluate situations and exercise good judgment to make appropriate decisions
            Preferred Ed/ Exp

            • College degree preferred
            • Must have High School Diploma or GED
            • 2+ Years in an administrative support role is required
            • Proficient in Microsoft Office (Word, Excel and PowerPoint)
            • Experience with Salesforce software or other CRM system
            • Experience with a variety of office equipment
            • Must have a valid driver's license and clean driving record

Keywords: Thomas J Henry Law, PLLC, Corpus Christi , Administrative Assistant, Administration, Clerical , Corpus Christi, Texas

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