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Administrative Assistant

Company: Western States Fire Protection
Location: Corpus Christi
Posted on: November 18, 2021

Job Description:

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. --We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities. --WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.What we offer:

  • Health, Life, Dental and Vision Insurance
  • Flex Spending (FSA) (Cafeteria Plan)
  • 401(k) Plan
  • Employee Stock Purchase Plan
  • Paid Time Off (PTO)
  • Paid Holidays
  • Paid Maternity LeaveAdministrative AssistantThe Administrative Assistant is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office.-- He/she will assist other branch personnel including key managers in a variety of administrative roles.Job Responsibilities
    • Responsible for office reception functions including greeting customers, vendors, and associates
    • Conduct payroll and hour tracking functions as assigned
    • Conduct billing, receivable, and payable functions as assigned
    • Provide general administrative support for managers and staff
    • Process mail receipt and distribution activities and respond to routine correspondence
    • Create, type, and distribute internal and external correspondence
    • Coordinate office schedules, meetings, conferences, and appointments
    • Order office supplies and assist in upkeep of office equipment
    • Organize and schedule social occasions for the office
    • Maintain various types of records
    • Assist in completing special reporting and licensing requirements
    • Assist in compiling contracts, proposals, and job packets
    • Complete special projects as required
    • Accomplish responsibilities as required using business software as approved by WSFP
    • Offer suggestions and solutions on improving efficiency of general office procedures
    • Other duties as assignedJob Qualifications
      • Good computer skills with working knowledge of business software applications
      • Background in basic secretarial skills is preferred
      • 1-2 years basic office experience desired
      • Excellent written and verbal communication skills
      • Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
      • Ability to pass a post-offer drug screen test and background checkAll qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.--VEVRAA Federal Contractor

Keywords: Western States Fire Protection, Corpus Christi , Administrative Assistant, Administration, Clerical , Corpus Christi, Texas

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